Privacy Policy

1. Who we are

Equalhires ("we", "us", or "our") is a skills-first hiring platform designed to reduce unconscious bias in recruitment. We are headquartered in Canada. Our platform masks personally identifiable information from recruiters until an interview is voluntarily scheduled.

2. Information we collect

• Account information: Email address, hashed password, and role (job seeker or employer).
• Profile information (job seekers): Name, phone number, LinkedIn/GitHub URLs, professional summary, skills, work history, education, and certifications. Sensitive fields (name, company names, dates, institutions) are masked from employers until you schedule an interview.
• Profile information (employers): Company name, industry, location, website, and company size.
• Usage data: Pages visited, features used, and session metadata collected to improve the service.
• Cookies: We use essential cookies for authentication and optional analytics cookies (with your consent).

3. How we use your information

• To operate and improve the platform
• To match job seekers with relevant opportunities
• To enforce our anonymous-first hiring model
• To detect and prevent abuse (e.g., recruiters who repeatedly cancel interviews)
• To send transactional emails (application updates, interview notifications)

4. Data masking and revelation

Personally identifiable fields — including your full name, photo, company names, employment dates, and educational institution — are never shown to recruiters unless you explicitly proceed with an interview. At that point, both parties mutually consent to the reveal. You may withdraw from a process at any time before reveal.

5. Data sharing

We do not sell your personal data. We share data only with:

• Service providers necessary to operate the platform (hosting, email delivery, analytics)
• Law enforcement if legally required
• Employers — only the unmasked fields, and only after a confirmed interview is scheduled

6. Data retention

We retain your account data for as long as your account is active. You may delete your account at any time from your account settings, which will remove all associated profile and application data. Some data may be retained for up to 90 days in backups before permanent deletion.

7. Your rights

Depending on your jurisdiction (Canada — PIPEDA; EU — GDPR; California — CCPA), you may have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Opt out of marketing communications
• Data portability

To exercise these rights, contact us at info@equalhires.com.

8. Security

We use industry-standard security measures including encrypted passwords, HTTPS, and access controls. No method of transmission over the internet is 100% secure, but we take reasonable steps to protect your data.

9. Cookies

We use essential cookies for authentication sessions. With your consent, we also use analytics cookies to understand how the platform is used. You can manage your cookie preferences using the consent banner or your browser settings.

10. Changes to this policy

We may update this policy periodically. We will notify you of significant changes via email or a prominent notice on the platform.

11. Contact

Questions? Reach us at info@equalhires.com or through our about page.